Introduction to Apron

At Numble, we use Apron to make managing your invoices and receipts fast, secure and easy. Apron helps capture all your paperwork in one place, so we can keep your bookkeeping up to date and your accounts accurate.

Apron sits in front of Xero in our tech stack. Xero is your primary accounting system and excels at handling your financial records, but we choose to manage invoice documents in Apron because it offers more features and stronger AI for document capture and processing.

You might see other features in Apron when you log in. Here’s a quick guide to what each section means - and which parts are included in your Numble package.

Apron Sidebar

What’s Included in Your Numble Apron Package

We currently include Apron Invoice Capture as standard for all our clients. This sits under the Bookkeeping section of Apron.

• Bookkeeping → Purchases This is where you upload your invoices and receipts. Apron reads the documents and extracts important details like supplier names, dates, amounts and VAT. We review this information and publish it into your accounting system.

• Bookkeeping → Sales Here you can upload your customer sales invoices if you don't already create them in Xero. Apron captures key details (customer name, invoice number, dates, amounts) and stores them ready for posting into your accounts. If you issue invoices to customers, this helps us keep your sales records tidy and accurate.

Uploading your documents regularly keeps your books accurate and avoids missing any tax-deductible expenses or customer income.

Above that, you’ll see your company name - for example in the screenshot above, Numble Demo Company (UK). If you ever have more than one business on Apron, you can switch between them here.

Contacts stores details of your suppliers and customers. Apron will start building up this list automatically as it reads your invoices and receipts.

Lastly, there’s Settings, where you can manage your login details, update your business information, or connect Apron to other systems. Most clients don’t need to adjust these settings often, but we’re happy to help if you’d like to integrate Apron more closely with other tools.

Other Apron Features Not Included

Bill pay is where you can pay your suppliers directly from Apron, track upcoming payments, and manage cash flow. This feature isn’t included in your standard Numble package, but it’s available as an upgrade if you’d like help managing supplier payments through Apron.

Expenses is designed for managing staff expense claims, like mileage, subsistence or other costs employees pay personally and need reimbursing. This isn’t part of the standard Numble package, but can be added if your team needs it.

Unreconciled transactions helps match bank transactions to your invoices and bills inside Apron. As it stands we prefer to use Xero to reconcile transactions so we don't use this feature.