Getting Started With Apron
Everything you need to know about getting set up, how to upload your documents, and what to send through.
Activate your Apron account
We’ll send you an invitation to join Apron.
Click the link in the email and follow the steps to create your password and log in.
Once you’re logged in, you’ll arrive on your Apron dashboard.
Upload invoices and receipts
There are three main ways to get your documents into Apron:
A) Upload directly via Apron
Log in to Apron.
Go to Bookkeeping → Add Documents.
Click Add documents.
Drag and drop your files into the upload window or click Browse files to select them from your computer.
Apron will show your uploaded documents under the Inbox tab, where they’ll be processed.
B) Forward documents via email
Each Apron account has a unique email address for sending documents.
Find your unique Apron email by going to Bookkeeping → Add Documents and checking the “Email your invoices” section at the top.
Forward any invoices or receipts you receive by email directly to this address.
The documents will appear in your Apron Inbox ready for processing.
This is ideal for invoices suppliers email to you automatically.
C) Upload via mobile
Apron doesn’t have a separate mobile app but works well in a mobile browser.
Log in on your mobile device.
Tap Bookkeeping → Add Documents.
Take photos of paper receipts or select images/files stored on your phone.
Upload as you would on desktop.
This is useful for on-the-go paperwork like fuel receipts or cash purchases.
What to Upload to Apron
Please upload all documents related to your business income and expenses so we can record them correctly in your accounts. Here’s what we’d expect you to send:
Supplier invoices
Goods for resale (e.g. food stock, packaging, raw materials)
Services (e.g. cleaning, design services, marketing)
Repairs, maintenance or refurbishment work
Bills and overheads
Utilities (electricity, gas, water)
Rent and rates
Insurance
Software subscriptions
Receipts for purchases
Small cash purchases (stationery, tools, supplies)
Travel costs (train tickets, taxi receipts, fuel)
Meals and entertainment (if business-related)
Credit notes from suppliers
Upload any credit notes to ensure these are matched against previous invoices in your accounts.
Business expenses paid personally
If you pay for business costs personally and want to be reimbursed, upload the invoices or receipts. Let us know if it was paid from your personal account.
Anything uncertain
If you’re not sure whether something belongs in your accounts—send it anyway. It’s easier for us to filter out documents than miss important costs.
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